Free Mileage Reimbursement Calculator 2026

Mileage Reimbursement Calculator 2026 — IRS Standard Mileage Rates

The IRS sets standard mileage rates each year for calculating deductible vehicle costs. For 2026, the business mileage rate is $0.67 per mile — up from $0.67 in 2025. This rate covers fuel, depreciation, maintenance, insurance, and registration. If you drive for work, are self-employed, or track mileage for tax deductions, our free mileage reimbursement calculator helps you calculate exactly how much you can claim.

2026 IRS Standard Mileage Rates

• Business miles: $0.67/mile — For self-employed, contractors, and unreimbursed employee driving
• Medical/Moving miles: $0.24/mile — For medical appointments and moving (active military only)
• Charitable miles: $0.14/mile — For driving for qualified charities (fixed by statute)

Historical IRS Mileage Rates

• 2026: $0.67/mi (business), $0.24/mi (medical), $0.14/mi (charitable)
• 2025: $0.67/mi (business), $0.21/mi (medical), $0.14/mi (charitable)
• 2024: $0.67/mi (business), $0.21/mi (medical), $0.14/mi (charitable)
• 2023: $0.655/mi (business), $0.22/mi (medical), $0.14/mi (charitable)
• 2022: $0.587/mi (mid-year increased to $0.625/mi)

Who Can Claim Mileage Reimbursement?

• Self-employed/freelancers: Deduct business miles on Schedule C
• Independent contractors (1099): Deduct business miles as business expense
• Gig workers (Uber, DoorDash, Instacart): Deduct miles driven between deliveries/rides
• Active military: Deduct moving expenses for PCS moves
• Itemizing taxpayers: Deduct medical miles (exceeding 7.5% AGI threshold)
• Volunteers: Deduct charitable miles driven for qualified organizations

Note: W-2 employees can no longer deduct unreimbursed business mileage as an itemized deduction (eliminated by TCJA 2018 through 2025). However, if your employer offers a mileage reimbursement plan, you can still submit miles for reimbursement.

Actual Expense Method vs Standard Mileage Rate

Taxpayers can choose between two methods:

• Standard mileage rate: Simpler. Multiply miles × IRS rate. No need to track gas receipts, maintenance, etc.
• Actual expense method: Track ALL vehicle expenses (gas, insurance, repairs, depreciation, registration). Multiply by business use percentage.

Which is better? For most people with average vehicles, the standard mileage rate is easier and often results in a similar or larger deduction. If you drive an expensive vehicle (high depreciation) or have high maintenance costs, actual expenses may be higher. You can switch from standard to actual in later years, but not vice versa.

How to Track Mileage for Reimbursement

1. Use a mileage tracking app — MileIQ, Everlance, TripLog, and Hurdlr automatically track drives via GPS and categorize them as business/personal.
2. Keep a mileage log — Record date, starting/ending odometer, destination, purpose, and miles for each trip.
3. Track commuting vs business — Commuting from home to your regular workplace is NOT deductible. Driving between work sites, to client meetings, or to the bank IS deductible.
4. Document everything — In case of an audit, the IRS requires a contemporaneous mileage log (not reconstructed from memory).

Common Mileage Deduction Examples

• Real estate agent showing houses: 5,000 mi/yr × $0.67 = $3,350 deduction
• Uber/Lyft driver: 20,000 mi/yr × $0.67 = $13,400 deduction
• DoorDash delivery: 8,000 mi/yr × $0.67 = $5,360 deduction
• Sales rep visiting clients: 15,000 mi/yr × $0.67 = $10,050 deduction
• Medical appointments: 500 mi/yr × $0.24 = $120 deduction (if itemizing)